no information showing for invitee in scheduling assistant on mac

#No information showing for invitee in scheduling assistant on mac free

Although there seems to be a lot happening on this screen it provides a lot of flexibility and visibility into when the best times are for the meeting or alternate times that could work for all attendees. The time will be bordered in a deep blue line to the left/right of the start and end times of your request from your appointment screen.

As an invitee to a meeting you also have access to the Scheduling Assistant to allow you visibility if you are going to Propose A New Time, for instance. The Scheduling Assistant screen will then pull in the status from each of the attendees calendars for the date that you indicated on your Appointment screen (if they have their settings set to allow - IT's recommendation for planning efficiency). You can also add attachments to this screen such as agendas or additional documents needed for the meeting so that people have them available in the invitation rather than in a separate e-mail. Once you have populated the fields on the Appointment screen, select 'Scheduling Assistant' from the ribbon. This allows you to plan an alternate if necessary.įor the purposes of this portion of the instructions, we will use an 'All-IT' meeting with the entire team invited.

Before clicking on 'Send' at this point, it is recommended that you use 'Scheduling Assistant' to ensure that all invitees are available for your preferred meeting time.

Always double-check the time/date fields to ensure that they are correct.

#No information showing for invitee in scheduling assistant on mac free

Your time/date fields will 'auto-populate' with the spot your cursor is at on the calendar. It is easy to spot a free time on the calendar and forget to move your cursor there. You will get a 'New Meeting/Appointment' screen with 'To:', 'Subject',and 'Location' fields, along with starting and ending times and dates.

This feature improves meeting scheduling efficiency within the Trent staff/faculty groups. If you are working with colleagues who do not have their calendar setup to show busy/available times, please encourage them to do so - or suggest they contact the Help Desk or call ext.1010 for assistance. Organizing a group of busy people can be a challenge, but with Outlook's built-in tools, it makes this task much easier.